Instructions for the Graduands

• For attending the convocation to obtain degrees and/or gold medals, the graduands are required to apply in the prescribed proforma provided in Annexure-I.
• The duly filled in application form for attending the convocation should reach the University latest by 30th November, 2012 along with a convocation fee of Rs. 1000 and a security deposit of Rs. 1000 for the academic dress.
• Graduands may apply online to attend the convocation and submit the required convocation fee and security deposit through credit/debit cards.
• They may also send a hard copy of the application along with a Demand Draft of Rs. 2000 drawn in favour of ‘The IIS University, Jaipur’ or may personally submit application in the University Office along with an amount of Rs. 2000 in cash.
• The Convocation fee covers the cost of degree, rent of the academic dress and refreshments for graduands and guests accompanying them.
• The security deposit of Rs. 1000 will be returned to the graduands through cheque after they have returned the Convocation dress intact to the University. In case of any damage or loss, the security will be forfeited.
• The graduands, whose applications are not received by the due date, will not be allowed to attend the convocation.
• Graduands who wish to receive their degrees ‘in absentia’ should  send a Demand Draft of Rs. 1000 drawn in favour of ‘The IIS  University, Jaipur’ along with the duly filled in prescribed proforma  which is provided in Annexure-II.
• The applications and fee for the same may also be submitted online.
• Alternatively, they may submit their  application in University Office along with a fee of Rs. 1000 in cash.
• All graduands of this University who confirm their participation by submitting the requisite application and convocation fee along with the security deposit will be allowed to attend the convocation.
• Each graduand will be entitled to bring along with him/her, one guest (parents/guardians/relatives).

• The  rehearsal for the first Convocation of The IIS University will be held as per the details given below:

Rehearsal Schedule

• It is obligatory for every graduand who would be receiving the degree at the Convocation in person to be present at the rehearsal, failing which he/she will not be admitted to the Convocation Function.
• After the rehearsal is over they are required to collect their Convocation Kit, academic dress and degree from the counters set up for this purpose.
• Kits will be issued only on showing the receipt of convocation fee, security deposit and photo identity proof.
• The convocation Kit will include convocation booklet, Book of addresses, list of graduands 2012, food coupons and  entry passes.
• There will be one entry pass per kit for the guest (parent/guardian/relative) who the graduand may want to bring along.
• Entry passes will not be mailed to the graduands.

• The  Convocation of The IIS University will be held as per the details given  below:

• On reaching the campus the graduands are required to register and mark their  attendance at the counter(s) set up for this purpose.
• Since the M.Phil. Graduands and the first three rank holders of  various programmes will be awarded degrees in person on the dais hence, their degrees will not be issued to them from the counter.
• Merit certificates to the first rank holders will be given on the dais along with their degrees, however, the second and third rank holders are required to collect their certificates from the registration counter along with their  

  convocation kit.

• Entry  of your accompanying guest to the Convocation Function is strictly on the basis of the entry pass, which is non- transferable.
• The Graduands and their guests must take their designated seats in the  hall latest by 10. 15 am.
• Electronic communication devices are not allowed inside the auditorium. However, mobile phones may be permitted but the same should be kept on the ‘switched off’ mode.

Entry of  all the graduands and their accompanying guests will be from Gate “C” ( back lawns of the campus).

The dress code norms for graduands at the convocation are as follows:

• Females: Sarees with decent woolen garments. (Shawls/Stoles not permitted)
• Males: White shirt, black/grey trousers and blazer or suit with tie and black shoes.        
• Casual footwear (trainers, plimsolls, flip-flops, bathroom slippers and hawai  chappals  etc.) is not permitted.
• The graduands of different faculties will wear the academic dress comprising black gown, black hats and hood.
• The colour of the hoods will be faculty specific, viz:
• Arts and Social Science faculty: Red
• Science faculty : Blue
• Commerce and Management: Yellow
• For M.Phil. students the Academic dress  will consist of:
• Black gown with green facing
• Black hat
• Green Hood
• The graduands without academic dress will not be permitted to attend the Convocation Ceremony in person.
• All graduands will wear the academic dress in the rooms allocated for the purpose on the top floor near the convocation hall.
• Student volunteers will assist the graduands in wearing the gowns and hoods.
• There will be separate dressing rooms for male and female graduands on the top floor near the Convocation Hall.
• Flowers, handbags, or other articles should neither be worn nor be carried during the convocation ceremony. We do not provide storage/locker facilities so please leave purses, valuables, bags, etc., at home or with your guests for safe keeping.
• The graduands are required to return the academic dress intact immediately after the Convocation is over, at the counter(s) set up for the purpose and collect the cheque for the refund of the security deposit.

• The graduands will take their seats in the Convocation area in the concerned faculty blocks after wearing their academic dress at least an  hour before  the Convocation Ceremony.
• The recipients of University gold medals, endowment awards and degrees from the dais will occupy seats in the front rows reserved for them.
• The guests accompanying the graduands will sit in the separate block  marked for them.

The Ceremony will commence with the academic procession entering the Hall.

• When the procession passes through the Convocation hall, all including  the guests will stand up and remain standing till all the people in the procession have taken their seats.
• The sequence of award and conferment of degrees will be  faculty wise as given below :
• Faculty of Arts and Social sciences
• Faculty of Commerce and Management
• Faculty of Science
• Within each faculty the degrees will be given as per the sequence specified below
• Award of degrees to the M.Phil. graduands
• Award of degrees to the graduands who are first three rank holders in Post Graduation, subject wise in alphabetic order
• Conferment of degrees on all graduands of that faculty
• As soon as their names are called out by the Dean of their faculty, the  M.Phil. graduands  and the first three rank holders of various programmes   will go, one by one, to the dais, receive degrees from the dignitaries, bow slightly to show respect and then come back to take their seats.
• When instructed by the Dean, all the  graduands of all the programmes of  that faculty including the ones who have been awarded degrees in person on the dais will stand up with degrees in their hands and will remain standing till the Chancellor has conferred degrees on them from the dais.
• After conferment of degrees by the Chancellor, they will express their gratitude to the Chancellor by bowing slightly and then take their seats. The graduands of   other faculties will remain seated.
•  The University Gold Medals along with merit certificate to the toppers of  different programmes and Endowment  Gold Medal to the eligible graduand, selected as per the conditions and criteria of the concerned  endowment award, will be given after  the conferment of all the degrees.
• The Registrar will invite the recipient of such awards, one by one on the dais.
• The concerned graduands will go on the dais, receive the award, bow slightly to   show respect and then come back to take his/ her seat.
• Thereafter the graduands who have qualified for the award of various degrees/diplomas but are not able to attend the Convocation will be conferred the degrees/diplomas by the chancellor in absentia.
• For the Oath Ceremony, all graduands will rise and keep standing at their places to receive the initiation, blessings and oath administered by the Vice Chancellor.
• The National Anthem will be played after the Ceremony has been dissolved. All present in the hall will rise and remain standing till the National Anthem is over.
• The graduates and others will keep standing till all the members of the procession have left the Convocation Hall and may leave the hall after 10 minutes.

• Accommodation facility is available for the outstation graduands on request. However, it will not be extended to the accompanying guests.

• During the entire ceremony the graduands and accompanying guests will remain seated and observe complete silence.             
• Since Convocation Ceremony is a solemn occasion which requires a particular decorum, it is strongly advised that graduands and accompanying guests keep their mobile phones in switched off/silent mode and do not carry with them cameras/handi-cams etc., and refrain from photography/videography in the Convocation Hall.
• They are also advised to maintain complete silence, refrain from moving in and out of the Convocation Hall and cheer and shout in between the award ceremony and Convocation address. However, they can show their enthusiasm and boost the morale of the awardees by clapping as and when required.

• No private photographers will be permitted in the Convocation Hall.
• However, the University will make necessary arrangements for taking the photographs during the Convocation Ceremony.
• Graduands may contact the photographers authorized by the University for their photographs after the Ceremony is declared dissolved.